Gettin' good players is easy. Gettin' 'em to play together is the hard part~ Casey Stengel

Thursday, March 4, 2010

Re-evaluation of Meeting

After reviewing my last post, I have decided to come out with my own personal checklist to re-evaluate my team on our overall performance during the project meeting.

Was the venue of the meeting appropriate?
Yes, it was very condusive with minimal disturbance from our surrounding.

Were there conflicts?
If yes, were they resolved peacefully and professionally?

Fortunately, our meeting proceeded smoothly and professionally without any disruption. No personal issues were brought up and everyone was patient with one another.

Was the agenda of the meeting adhered to?
Yes, in fact our meeting was very objective-oriented and all the points in the agenda were addressed in elaborate detail during meeting.

Was the meeting finished within the pre-allocated time?
Yes, we finished the meeting on time and in fact, we managed to accomplish more than what we had set out to do.

Were there any major distractions that could have been avoided during the meeting?
The camera was a major distraction. But it was necessary if not, evaluating the meeting would not have been made possible. I also realized I kept flipping my lab sheet incessantly throughout the whole meeting which would have been very disconcerting if someone was facing. Lastly, I kept rocking back and forth towards the end of the meeting which should be strongly discouraged.


Were there any major problems when each of us was conveying our suggestions?
All of us appeared tense and unnatural in front of the camera which may have affected the fluency of our speech and hindered our clarity in explanation.

Did everyone participate actively in the meeting?
Yes, everyone contributed their ideas and raised productive suggestions pertaining to the project.

Was everyone a good listener and good speaker?
Everyone was a good listener. All of us observed the ground rule of "one person speaking at a time". But perhaps Jonathan and I could have been more vocal and try to speak up more often.

Were there any dysfunctional behaviors during the meeting that should be avoided in the future?
We were smiling sheepishly to ourselves at the start of the meeting which may be inappropriate in a real-life board meeting. My head was tilted down most of the time. I should have looked up more often to let people know that I am listening to them as well as to exude more confidence.

Apparently, the program below is supposed to help the user hold a more effecitve meeting. Feel free to email me for the link to this program=)
Disclaimer: I am not responsible in the event your meeting becomes more ineffective after usage of the program.

1 comment:

  1. Hey Roger!

    Your reflection looks very clear and organized. It’s also very easy to read. From your post, I understand that your meeting went quite smoothly and you had managed to stick to agenda and in fact, accomplish more. That’s nice.

    However, as you had mentioned, you should’ve definitely looked up to show people that you are listening. Also otherwise, it might appear to them that you are not interested. And rocking back and forth in your chair would’ve made it look like you are being too easy about the meeting and is very unprofessional. Good that you have noticed these things yourself. I suppose you should practice sitting upright with proper eye contact. You could even nod occasionally which will assure the speaker that you are listening.